The Latest Supplier Database Solutions

By Iva Cannon


Successful supplier management requires clean, enriched and accurate data. There is need for a single and accessible source of reliable information. Supplier database is necessary in providing a realistic view of the performance of individual suppliers and the impact it has on finances within the organization. This is important for governance as well as risk and compliance management.

On-premise systems have been used over the years but they present a challenge with excessive demand for manual operation. They lack the updated features and are difficult to manage because of fragmented pools of data. This fragmentation makes effective management a challenge and affects the relationship between different departments. This has the potential of completely slowing down operations within an organization.

Cloud supply management solutions are innovative ways to enhance convenience and efficiency. The use of customized features for individual suppliers accommodates unique operation structures and procedures while at the same time connecting them with the main system. This database is a real time source of consistent, accurate and updated information.

A centralized system is an opportunity to make huge savings in terms of time and resources. Movement from manual to the automated cloud system allows departments within the same organization to share information. The organization utilizes the latest application and technology with little investment in local IT infrastructure.

The use of cloud supply management means that localized data must be entered into the cloud system. Its availability on the cloud platform enables all stakeholders to access consistent, up-to-date and high quality supply information for planning and e-procurement purposes. The centralized data storage system can detect information duplication and send an alert to the management so that corrective measures can be taken.

Central supply data management allows synchronization and grouping of data as it comes from different departments. The data available for decision making is not duplicated which provides clean and enriched resources for decision making. Users have an overview of supply activities in a consistent, accurate and organized manner. When all departments are linked, operations become efficient and cost effective. All decisions will be made using the same data.

Centralized control enhances management by eliminating duplication. The integrated system allows easy reporting and tracking of transactions which creates an intelligent management system. This is a perfect tool for real time as well as batch-record management and distribution. The integrated system is easy to manage and update. It also comes with reduction in risk as well as operation cost.

Suppliers are provided with cloud-based web portals to streamline the registration and data entry process. This portal allows the suppliers to manage and maintain their information on regular basis. This system has a unique business identify to avoid duplication. It is easier to use, cost effective and simplifies compliance with required standards.

Different departments can access similar data to assist in decision making. This is an integral part of enhancing efficiency and guaranteeing consistency. It has a direct positive impact on the bottom-line of any company. This leads to improved business relations since your clients have the supplies they require in good time. It leaves you with more time to think about expansion and better your products.




About the Author: